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Tim Harper
Clerk of Superior Court
Clerk of Superior Court
2017 Georgia Constitutional Officer of the Year!
Tim Harper
Meet Tim Harper via Video

The Clerk of Superior Court is a Constitutional Officer, meaning the position was created by act of the Legislature in the state constitution.  The Clerk is the person responsible for protecting the integrity of public records and public funds.

The Clerk receives, manages, and processes all court documents, collects and disburses all court fees, fines, and costs, and provides the public with access to court records. As keeper of public records, the Clerk records deeds, mortgages, and notaries public.

Clerk's Original File Is the Official File of the Court
  • Criminal and Civil documents are filed and maintained in the Clerk's Office.
  • Each case is assigned a case number and Judge.
  • Each civil case can have numerous parties as plaintiff or defendant.
  • The District Attorney's Office, the Public Defender's Office, private attorneys, plaintiffs and/or defendants file all original documents pertaining to a case in the Clerk's Office.
  • Once a criminal case is sentenced or closed, the Clerk's Office processes the necessary paperwork to send to the applicable State agency.
  • The Clerk's Office collects the fines, either from the individual or through the probation office, whichever is applicable, and processes and disburses the fine monies to local and State agencies.

Judge Assignment
  • Civil Judge Assignment
    • Computer Assigns Judge Randomly
  • Criminal Judge
  • Warrant issue via the Magistrate Judge are processed by Law Enforcement
  • Sheriff’s Department transmits warrants to the Clerk of Superior / State Court for Judge Assignment.
  • Clerk of Superior or State Court transmit warrants to the District Attorney’s Office or Solicitor General’s Office.
  • District Attorney’s Office or Solicitor General’s Office will draw a case to be presented to the Grand Jury or filed in the Clerk of Superior/State Court’s Office
  • Clerk will then assign a Criminal Case Number.
Any document filed prior to the issuing of a Criminal Case Number can be filed listing the Warrant Number. These documents will be forwarded to the assigned Judge if necessary as the Judge is assigned during the warrant stage prior to the case being drawn by the District Attorney’s Office or Solicitor General’s Office.

Jury Pool
Jury Commissioners are responsible for preparing a balanced jury box. The jury box must comprise a cross-section of the community, adequately representing each identifiable group in the County population. Eligible names for the jury box can be taken from the voter's list, driver's license list, personal knowledge, etc. The law provides for the following excusals/deferrals from jury service when a called juror completes and returns an affidavit that is provided on the back of the jury summons:
  • Full-time student at a college, university, vocational school or other postsecondary school (OCGA 15-12-1(2)
  • Primary caregiver which has active care and custody of a child under six years of age, with no reasonable available alternative child care (OCGA 15-12-1(a)(1) )
  • Over 70 years of age;
  • Permanent medical excuse statement provided by a doctor;
  • Primary teacher in a home school program (Home Study Code Section (c) 20-3-690)
  • Service member on ordered military duty
  • Convicted of felony unless your rights have been restored..

Real Estate and Uniform Commercial Code (UCC) Filings

The Clerk's Office files real estate documents (warranty, quit claim, security, cancellation, liens, plats, etc.) and UCC Financing Statement documents for properties in Banks County. The real estate division of the Clerk's Office is responsible for receiving, processing, recording, indexing and processing all fees relating to real estate, including the collection of real estate transfer taxes and intangible taxes. UCC documents are scanned to the Georgia Superior Court Clerk's Cooperative Authority where they are indexed and listed on their web site.
Other Records and Services
  • Federal, State, and County tax liens are sent to the Clerk's Office for filing by the issuing agency.
  • DD214, Military Discharge Records, are recorded at no charge to the veteran and they are no longer public record.
  • Real estate, UCC and civil protective orders are scanned and transmitted to the Georgia Superior Court Clerk's Cooperative Authority.
  • The Clerk's Office processes appeals to the Court of Appeals and the Supreme Court.

Frequently Asked Questions:
Q: What is mediation?
A: "Mediation is an informal way for people to come together and talk through their conflict with the help of an impartial third party. During the mediation, each person has the opportunity to vocalize their issues and concerns surrounding the conflict. The mediator helps each person evaluate their needs and goals for reaching a solution. All decisions are made by the parties, not the mediator."
Q: How are jurors selected?
A: The names of all licensed drivers and registered voters in Jefferson Parish are placed into the jury-management computer system operated by the clerk of court. The combined list is updated each year to account for address changes, name changes, additions, and deletions. The computer runs comparisons to eliminate duplicate names and then randomly selects the names of those who will be issued subpoenas to appear, upon request by the Jury Commission.
Q: What if I am selected as a juror?
A: Once you are actually selected as a juror, you are under the judge’s jurisdiction and control.  Simply listen closely to the judge, who will give you detailed instructions and information concerning such matters as (1) anticipated length of the trial, (2) when to report back to the courtroom after a recess, (3) what you are expected to do and not do as a juror, and (4) other matters that the judge feels are relevant to your jury service.
Q: Where is the courthouse?
A: The courthouse is located at 144 Yonah-Homer Road, Homer, GA 30547.  The main telephone number is 706-677-6200.

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